This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

Job descriptions will be reviewed regularly and where necessary revised in accordance with organizational needs. Any major changes will be discussed with the post holder.

Responsibilities:

  • Has project office experience in the infrastructure industries, infrastructure industries.
  • Receives, sorts, and distributes incoming mail.
  • Prepares routine correspondence and routes completed correspondence for signature.
  • Reviews outgoing correspondence for proper format, enclosures, grammar, etc, receives telephone calls and visitors.
  • Must have knowledge of Microsoft Office applications and transcribes information from handwritten draft or shorthand notes.
  • Assists in preparation of routine planning and programs reports.
  • Creates and maintains a filing system.
  • Keeps reference files and manuals of policy and procedure up to date.
  • Maintains a follow-up file for reminding Company Representative of dates reports are due, pending correspondences etc.
  • Performs other miscellaneous related duties requested by the Company Representative.

Duties:

  • Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
  • Break projects into doable tasks and set timeframes and goals
  • Create and update workflows
  • Conduct risk analyses
  • Prepare and provide documentation to internal teams and key stakeholders
  • Order resources, like equipment and software
  • Retrieve necessary information (e.g. user/client requirements and relevant case studies)
  • Track expenses and predict future costs
  • Monitor project progress and address potential issues
  • Coordinate quality controls to ensure deliverables meet requirements
  • Measure and report on project performance
  • Act as the point of contact for all participant



Qualifications:

Bachelor’s Degree in Business Administration or equivalent



Skills:

  • Knowledge of Architecture, Engineering and Planning Industry trends and competitive landscape in the Middle East
  • Strong in coordination and preparing reports
  • Good communication and presentation skills
  • Good interpersonal skills
  • Proficiency in spoken and written English; Arabic is an advantage
  • Diplomatic way of managing meetings, phone calls, emails, personal requests and other administrative functions.
  • Required to be flexible in both work and attitude along with possessing excellent service acumen.