Job Summary

We are looking for an experienced Senior Document Controller to manage project documentation and ensure accurate, timely, and controlled flow of documents across internal teams, clients, consultants, and other stakeholders. The ideal candidate should have strong experience in document management within the AEC (Architecture, Engineering & Construction) industry, with Middle East/GCC project experience preferred.

Key Responsibilities

• Manage multiple project documents, prepare transmittals, receive client documentation, and distribute documents internally within required timelines.
• Establish and maintain document control procedures covering document numbering, revision control, distribution, storage, and archiving.
• Maintain the Master Document Register (MDR) for drawings, specifications, procedures, plans, and other project deliverables.
• Track document status and generate reports on overdue, pending, submitted, reviewed, and approved documents.
• Coordinate document submissions and distribution with internal and external stakeholders.
• Ensure documents are properly reviewed, approved, and updated, with all revisions accurately recorded and communicated.
• Review project documents for completeness, formatting, and compliance with contractual requirements.
• Develop document templates, standards, and guidelines to ensure consistency in project documentation.
• Archive and maintain electronic project records in accordance with company policies and procedures.
• Ensure documents are easily accessible and searchable through document management systems.
• Act as the focal point for project documentation-related coordination, support, and issues.
• Coordinate closely with project teams, clients, consultants, and other stakeholders to resolve documentation issues.
• Prepare regular document control and project status reports.

Qualifications

• Diploma in a technical trade or a University Degree.
• Certification or training in Aconex, SharePoint, BIM 360, or similar document management platforms will be an added advantage.

Experience

• Minimum 8+ years of relevant Document Control experience.
• Experience in the AEC industry is preferred.
• Previous experience handling Middle East/GCC projects will be an advantage.

Core Competencies

• Document Control & Management
• MDR & Revision Control
• Aconex / SharePoint / BIM 360
• Project Coordination
• Reporting & Compliance