Job Summary

Position published for future Job Opportunities with below Job Summary/Description: 

As we expand, we are always looking for talented people who share our ambitions, values, and drive. This job post is part of our global job openings initiative. By creating a profile and applying to our global job openings, you will automatically subscribe to our Global Talent Pool, which is used to source talent by our recruiters across Khatib & Alami (K&A). Every day, our recruiters search the Talent Community for open roles that match member profiles. If you are a good match, we will contact you!

When you join our talent pool, our recruiters across K&A will receive your information, increasing your chances of finding a job as you could be matched for various positions. You will begin receiving job-related notifications by creating job alerts based on the information you've provided. That's why it is critical that you provide accurate information and be as authentic and detailed as you can.
Your information will be kept confidential and used solely for recruiting purposes. Please keep in mind that the subscription does not imply any preference for employment at Khatib & Alami.

----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Job Summary: 

The Document Controller establishes master filing systems, including copies of al drawing issues on design projects in Design Centers. He ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all issued documents and drawings.

Key Responsibilities (Financial)

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the design teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures
• Maintain a record of submittals to the client and record the date of responses to the client
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
• Maintain a register of design manuals, vendor manuals and design drawings
• Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
• Record receipt of drawing revisions and distribute to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the design team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

• No prior experience required

Specific Experience Required to Execute this Role

• No prior experience required

Skills