Job Summary

The Project Coordinator – Infrastructure & Mixed-Use Facilities is responsible for coordinating and monitoring project activities across infrastructure networks and mixed-use developments, ensuring effective integration of civil infrastructure, utilities, buildings, public realm, and associated facilities. The role supports the Project Manager in planning, execution, progress monitoring, stakeholder coordination, and reporting to ensure projects are delivered in accordance with approved schedules, quality standards, contractual requirements, and client expectations.

The position requires close coordination with multidisciplinary design teams, contractors, consultants, developers, utility providers, and relevant authorities to manage interfaces between infrastructure works and mixed-use facilities, including residential, commercial, retail, hospitality, leisure, and community developments.

Roles and Responsibilities

• Coordinate project activities across infrastructure works and mixed-use development components, ensuring alignment between design, construction, utilities, buildings, and public realm packages.
• Support the Project Manager in project planning, scheduling, execution, progress monitoring, and delivery against approved objectives and milestones.
• Coordinate with multidisciplinary teams covering civil, structural, architectural, MEP, infrastructure, utilities, landscaping, and specialist systems.
• Facilitate coordination between infrastructure networks, including roads, access routes, stormwater drainage, sewerage, potable water, irrigation, power, telecommunications, and other utility services.
• Monitor interfaces between infrastructure works and mixed-use facilities, including residential, commercial, retail, hospitality, leisure, and community buildings.
• Liaise with clients, developers, design consultants, contractors, utility providers, and government authorities to facilitate timely decisions, approvals, and resolution of technical issues.
• Track project schedules, deliverables, milestones, dependencies, risks, and outstanding actions, highlighting potential delays and recommending corrective measures.
• Coordinate design submissions, technical reviews, shop drawings, material submittals, method statements, RFIs, inspection requests, and other project documentation.
• Monitor the progress of infrastructure and building-related work packages and prepare regular progress reports, dashboards, and management updates.
• Organize project coordination meetings, prepare meeting minutes, assign action owners, and follow up on agreed actions to ensure timely closure.
• Coordinate with planning, cost control, commercial, procurement, quality, HSE, and document control teams to maintain effective project delivery.
• Track design changes, variations, technical queries, and scope adjustments, ensuring appropriate review, documentation, and escalation.
• Support the identification and management of project risks, construction constraints, utility conflicts, access issues, and interface challenges.
• Ensure project activities are coordinated in accordance with approved drawings, specifications, contractual obligations, applicable regulations, and quality and HSE requirements.
• Maintain accurate project records, correspondence, trackers, approvals, and reporting documentation using established project management and document control systems.
• Support testing and commissioning coordination, infrastructure connections, phased handovers, as-built documentation, and project close-out activities.

Qualification, Technical Skills and Competencies

• • Bachelor's degree in Civil Engineering, Construction Management, Infrastructure Engineering, or a related discipline.
  • PMP certification is an advantage.
  • Minimum 10 years of relevant experience in project coordination, project management, or construction management.
  • Experience in infrastructure and mixed-use developments within engineering consultancy, PMC, or large-scale development projects.
  • Exposure to roads, utilities, drainage, public realm, and residential, commercial, retail, or hospitality facilities.
  • Experience coordinating multidisciplinary teams and interfaces between infrastructure, buildings, utilities, and external works.
  • Experience in large-scale developments in Saudi Arabia or the GCC is preferred.
  • Strong project coordination, planning, reporting, and stakeholder management skills.
  • Good understanding of infrastructure, mixed-use developments, and multidisciplinary project interfaces.
  • Proficiency in Microsoft Office and working knowledge of Primavera P6 or Microsoft Project.
  • Familiarity with Aconex or equivalent project management and document control systems.
  • Ability to monitor progress, manage deliverables, identify risks, and resolve coordination issues.
  • Understanding of quality, HSE, contractual requirements, and project change control.