Job Summary

The Senior Document Control – Design is a mid to senior-level role within the Design Sector, responsible for managing, controlling, and monitoring all design-related documents throughout the project lifecycle, ensuring compliance with corporate procedures, client requirements, and project standards. The role supports design teams and project management in maintaining accurate, timely, and controlled documentation.

Key Responsibilities

• Manage and control all incoming and outgoing design documents in accordance with the approved Document Control Procedures
• Establish and maintain document control registers, logs, and trackers for all design stages (concept, schematic, detailed, tender)
• Ensure proper document numbering, version control, revision status, and distribution to internal teams, clients, and authorities
• Coordinate with design disciplines (Architecture, Structural, Mechanical, Electrical, etc.) to ensure timely submission and receipt of design deliverables
• Review submitted documents for completeness, format compliance, and alignment with project and corporate standards before issuance
• Monitor design document deadlines and follow up with design teams to ensure timely submissions
• Manage the archiving of superseded and approved design documents in both soft and hard copies, as per company policy
• Support Project Managers and Design Managers with document status reports and design deliverables tracking
• Interface with clients, consultants, and authorities regarding design document submissions, comments, and approvals
• Ensure compliance with ISO and Quality Management System (QMS) requirements related to document control
• Support audits (internal and external) by providing required document control records
• Implement and enforce corporate policies, procedures, and document control standards

Qualification, Experience, Technical Skills and Competencies

• Bachelor’s Degree (Engineering, Business Administration, or relevant discipline preferred)

• Strong knowledge of document control systems and procedures in design and engineering projects.

• From 5 to 10 years of experience in Document Control, preferably within engineering consultancy or design firms.

• Previous experience in handling design documentation for multi-disciplinary projects is highly preferred.

• Good understanding of design stages and engineering deliverables.

• High attention to detail and strong organizational skills.

• Good communication and coordination skills.

• Proficiency in MS Office and document management systems (e.g., Aconex, SharePoint, EDMS).

• Proficiency in spoken and written English and Arabic.